Studio Manager / Receptionist
Posted: July, 2019 . Start Date: ASAP


Industrial Brothers is looking to add a new office / studio manager to our fast-growing family. They will need to be quick on their feet, and open to wearing a variety of hats.


Office Reception and Management

• Responsible for studio’s front desk, fielding phone calls, welcoming and providing general support to visitors, ensuring they follow security protocol
• Keeping inventory of supplies, stationary, groceries, placing orders when needed and ensuring that levels are always properly stocked.
• Acting as liaison to building management, dealing with issues that may arise with facilities and common spaces.
• Ensuring that studio has all necessary facilities/equipment and that everything is in place for the artists to and production to run smoothly.
• Working with departments to update studio seating charts and floor plans.
• Act as the Main Office Administrator – reception, mail management, sending/receiving courier packages, etc.
• Prepare meeting spaces for client visits (stocked and clean)
• Assist with coordinating meetings and assist Executives with their calendars and schedules as needed.
• Travel Coordination- booking flights, hotels, preparing travel itineraries, arranging taxis, etc
• Assist the VP of Production and senior leadership team with ad-hoc projects as required
• Manage studio’s cleaning services to make sure the studio is always tidy
• Oversee current security/key fob/access card system, sign in guests and manage visitor NDAs
• Manage studio office budget including petty cash, expense reports, admin and reporting.
• Negotiate with all suppliers and manage ongoing services with vendors and service providers
• Maintain studio policy, procedures and safety planning
• Assist in the purchase of furniture and equipment, and maintain inventory

Office culture and Social Media
• Organize communication with studio personnel (announcements related to studio space maintenance, etc)
• Assist in the planning and organizing of various studio events and celebrations, company exhibitions and promotional events
• Curate regular posts for the company’s Instagram, Facebook, LinkedIn and other social media pages to continue growing the company’s online presence.

• Strong written and verbal communication skills, including excellent negotiating abilities
• Intermediate to advanced Microsoft Office skills
• Strong organizational and project management skills with great attention to detail
• Ability to multitask and handle shifting priorities
• Positive attitude
• 3+ years related experience (management-level experience preferred)


Ontario residency and Canadian Citizenship required.

Please send detailed resume & samples of work with the position in the subject line to
No phone calls please. Due to the high volume of applicants, only those selected for an interview will be contacted.
Thank you!